Fleet Coordinator

Description

What's in it For You?

• Competitive salary: $54,000–$58,000 per year. 
• Weekly pay, every Friday!
• Medical coverage for you AND your family.
• Accrued sick and vacation time.
• Advancement opportunities to grow your career.

Job Summary:

As Fleet Coordinator, you’ll take ownership of our day-to-day fleet operations. From scheduling maintenance to supporting drivers in the field, to maintaining compliance records and onboarding new vehicles. Your work will ensure the reliability, safety, and compliance of our vehicles. Your work will allow our Director of Fleet & Safety to focus on broader safety and strategic initiatives, while you keep the wheels turning (literally).

Key Responsibilities:

Fleet Operations

• Schedule and coordinate preventive maintenance, repairs, recalls, and inspections for light and heavy-duty vehicles.
• Communicate with vendor partners to ensure timely, cost-effective service.
• Track and review fuel card usage and investigate irregularities.
• Maintain updated logs on vehicle assignments, mileage, and condition.
• Oversee vehicle onboarding/offboarding, including decals, GPS, registration, keys, and upfitting.
• Assists departments with vehicle field preparation as needed.

Compliance & Records

• Maintain accurate records for registrations, titles, insurance, and inspections.
• Support DOT & FMCSA compliance by tracking DOT inspections, CDLs, and MVRs.
• Assist with incident reporting, insurance packets, and damage documentation.
• Ensure all vehicles meet internal safety and equipment standards.

Field & Driver Support

• Serve as the first point of contact for technicians with vehicle issues.
• Coordinate emergency roadside assistance or towing as needed.
• Respond to telematics alerts and help coach on unsafe driving behaviors.
• Coordinate fuel card administration, including issuing new cards and replacements.

Data & Reporting

• Maintain and analyze fleet data using Excel or fleet management software.
• Produce reports on downtime, maintenance costs, and fuel usage.
• Identify patterns in mechanical issues or inefficiencies in scheduling.

Requirements

• 2+ years' experience in fleet coordination, transportation logistics, or operations.
• Basic mechanical knowledge and ability to communicate vehicle issues to shops and vendors.
• Familiarity with DOT compliance and driver file management.
• Familiarity with fleet management and maintenance tracking systems (e.g., Samsara, Spireon, Geotab). 
• Proficiency in Microsoft Office Suite (Excel, Word, Power Point).
• Strong communication, follow through, and organizational skills.
• Calm and solution oriented under pressure.
• Comfortable working in an office, and occasionally in the field.
• Must have valid driver’s license, with fewer than 2 moving violations in the last three years and no OVI/DUI/DWI violations in the last five years.