Transportation Coodinator

Description

Verland is currently seeking a Transportation Coordinator to join our team. Under the direction of the Director of Facility Operations, the Transportation Coordinator is responsible for the tracking of fleet vehicle maintenance and assisting supervisors and other Verland staff in transporting vehicles to appropriate vendors. The incumbent will function as  the coordinator for all company sites and will ensure that fleet vehicles are always in proper running order.

Contributions: 

• Maintain fleet vehicles, ensuring that they are in optimal operating condition.
• Verify that all vehicle registrations are up to date and each vehicle has a signed registration card in the book, a copy of insurance, and a roadside assistance card in the  binder/book.
• Receive and investigate all completed accident reports. 
• Set up appointments with repair facilities, body shops, etc.
• Keep inventory of gas cards and other related vehicle records utilizing the WEX  Platform. 
• Track the maintenance for all Verland-owned vehicles utilizing the Enterprise Fleet software platform. 
• Work with house supervisors to ensure all vehicle maintenance is completed in a timely  manner. 
• Review fleet yearly and make sound recommendations regarding fleet turnover in partnership with the Director of Facility Operations and the Fiscal Department.
• Coordinate installation of all ADA placards and license plates. 
• Coordinate any additional vehicle-related problems such as towing, roadside service,  replacing lost keys, and delivering or picking up vehicles for service.
• Drive cars, mini vans, wheelchair vans, and 15-passenger vans as needed. 
• Perform basic functions such as changing flat tires and jump-starting batteries.
• Assist local insurance company and local police departments in accident investigations.
• Attend court hearings for vehicle-related infractions. 
• Work with house supervisory staff to ensure that the vehicle(s) at each home meets the  needs of the individuals at that home.
• Proactively track fleet usage to ensure proper use of fleet resources. 
• Manage and maintain accurate fleet information via Enterprise, WEX, and Azuga  portals.
• Install Azuga GPS devices and place stickers and placards on vehicles as they are  received. 
• Perform training as needed at orientation or onsite as needed to ensure we comply with  all ADA regulations.
• Be on call daily when not in the office for fleet emergencies.
• Devise a plan to ensure all vehicles are kept clean and in compliance with all regulations.  

Exceptional Benefits:Minimum of 24 hours worked, and employees enjoy a comprehensive benefits package:

• Health (UPMC), Dental (Delta Dental) and Vision Insurances (1st of the month following 30 days from start date)
• Healthcare Flexible Spending Account (HSA)
• Dependent Care Flexible Spending Account
• 403b – Traditional and Roth with Company Match 
• Tuition Reimbursement (for core positions)
• Competitive PTO Plan
• 8 Paid Holidays
• Incentive in lieu of Medical coverage

Requirements

• Basic computer skills including Microsoft 365, such as Excel, Word, and Outlook. 
• Should have basic knowledge of vehicles and be able to perform minor mechanical repairs, including but not limited to jump-starting batteries and changing tires. 
• Must be proficient with computers.
• Must have and maintain a valid driver’s license.
• Must have all required clearances.