Logistic Admin and Invoicing support

Company Overview: 

The Agfa-Gevaert Group develops, produces and distributes an extensive range of imaging systems and IT solutions, mainly for the printing industry and the healthcare sector, as well as for specific industrial applications. 

Agfa’s headquarters and parent company are in Mortsel, Belgium. The Group’s operational activities are divided in three divisions: Digital Print & Chemicals, Radiology Solutions, and HealthCare IT.  All divisions have strong market positions and well-defined strategies. 

Agfa’s largest production and research centers are in Belgium, the United States, Canada, Germany, Austria, China and Brazil. Agfa is commercially active worldwide through wholly owned sales organizations in more than 40 countries. In countries where Agfa does not have its own sales organization, the market is served by a network of agents and representatives. 

 

Position Overview

We are currently seeking a highly meticulous and conscientious person to join our Shared Service Center Logistics team. The primary responsibility of this role is to ensure the accuracy and compliance of invoices issued by our logistics partners across Europe, while also providing essential support to our logistics operations team.

 

Location: Warsaw

 

What You'll Do:

• Review and verify invoices for accuracy, completeness, and compliance with company policies
• Match invoices to pre-calculation made
• Resolve discrepancies and communicate with vendors and internal departments to ensure timely payment
• Maintain and continuously improve invoicing tools and reporting processes, proposing enhancements to increase efficiency and data accuracy
• Review and validate WMS data and transport cost calculations ensuring accurate monthly financial provisioning reports
• Liaise with other Agfa teams and customers to agree needed actions / solution
• Support the logistic operations team

 

What you offer us:

• Bachelor’s degree in Logistics or a related field
• Previous experience in a logistics administration role is an advantage
• Detail-oriented with strong analytical and problem-solving skills
• Proactive mindset with a focus on process improvement
• Excellent and assertive communication skills for effective collaboration with vendors and internal teams
• Advanced proficiency in Excel and familiarity with reporting tools
• True team player with a positive attitude
• Fluent English

 

(Agfa) Our Values: 

• Own It (I do what I say, full accountability for results, finding solutions and Practice ethical and safe behaviors)  
• Play as One (Collaborate for a common goal, diverse perspectives. Listen and communicate with respect, support decision for teams’ benefits)  
• Move Forward (Embrace change, explore opportunities to innovate, feedback and improve performance, Proactive steps to resolve issues and continuous progress).  
• Drive Value (Bold choices to maximize value creation, customer deliver exceptional value, add value to all stakeholders, use data to generate crucial insights and outcomes).  

 

What we offer now and in the future: 

• Very positive working atmosphere
• Challenging environment combined with a supportive management structure. 
• Competitive salary and benefits (private medical care, possibility to join sport card and additional insurance, referral bonus, holiday allowance, 30 minutes break included in work hours, additional day off for your Birthday)
• Permanent employment agreement after the trial period
• Career development and growth. 
• Hybrid form of work (twice a week in the office)
• No dress code

 

Diversity and Inclusion: 

At Agfa, our mission at Agfa is to ensure that everyone belongs. We believe that diversity and inclusion of others promotes a greater feeling of belonging and higher levels of engagement. We know that if we work together, we can do amazing things, and that our differences are what make our company, products, and services great.