We are looking for a highly organized and experienced Business Travel Coordinator to lead and optimize Exadel’s international business travel function. This role is ideal for someone with a background in corporate travel management or travel agency operations who is ready to coordinate a geographically dispersed travel coordination team. The successful candidate will play a strategic role in assessing, redesigning, and improving our existing travel operations — with a strong focus on scalability, compliance, cost-efficiency, and employee experience.

Why Join Exadel

We’re an AI-first global tech company with 25+ years of engineering leadership, 2,000+ team members, and 500+ active projects powering Fortune 500 clients, including HBO, Microsoft, Google, and Starbucks.

From AI platforms to digital transformation, we partner with enterprise leaders to build what’s next.

What powers it all? Our people are ambitious, collaborative, and constantly evolving.

What You’ll Do

Team Coordination

Coordinate a team of international business travel coordinators based in various Exadel offices across multiple countries
Provide guidance, training, and support to local travel coordinators to ensure global alignment and local compliance
Act as the central point of contact for all business travel-related matters

Strategic Travel Management

Analyze and assess current business travel processes and workflows
Propose and implement new tools, systems, and strategies to streamline travel planning, booking, and reporting
Develop and monitor KPIs for travel performance, cost savings, and traveler satisfaction

Travel Planning & Support

Implement and oversee end-to-end travel arrangements including flights, accommodations, ground transportation, and travel documentation, primarily for the Polish branch (300–400 trips annually)
Ensure all travel bookings adhere to company policies, budgets, and timelines.
Minimal ad-hoc office support

Compliance & Risk Management

Ensure compliance with company policies, vendor contracts, and Polish labor law, especially as it relates to travel reimbursements, health and safety, and working time regulations
Manage risk assessments and support incident management for traveling staff

What You Bring

3+ years of experience in a similar role within a corporate travel department, travel agency, or logistics function
Strong analytical and problem-solving skills with the ability to propose scalable and data-driven solutions
Excellent knowledge of business travel platforms, booking tools, and expense management systems
Solid understanding of Polish labor law, particularly as it pertains to employee travel, expenses, and HR compliance
Fluent in English (written and verbal); Polish proficiency is a strong plus
Strong interpersonal skills with the ability to manage stakeholder expectations across all levels
Detail-oriented and highly organized with excellent multitasking abilities
Available to work on-site or hybrid at our Warsaw office (Emilii Plater 28)

Nice to Have

Familiarity with HR operations and HRIS tools
Experience leading or coordinating a team across multiple countries or time zones
Experience implementing travel management software
Bachelor’s degree in Tourism, Business Administration, HR, or related field

Language level

English -Intermediate

Polish - Upper-Intermediate

Legal & Hiring Information

Exadel is proud to be an Equal Opportunity Employer committed to inclusion across minority, gender identity, sexual orientation, disability, age, and more
Reasonable accommodations are available to enable individuals with disabilities to perform essential functions
Please note: this job description is not exhaustive. Duties and responsibilities may evolve based on business needs