Records Clerk

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation, along with the opportunity to work within an innovative and collaborative environment.

Join our San Diego Administrative Team as an Administrative Temporary Assistant located in our San Diego office.

This role will be based in our San Diego office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.

Position Summary

The Records clerk is responsible for performing general records tasks including maintaining client records for both on-site and off-site storage. Candidate must have the ability to work in an organized, efficient manner with strong attention to detail, while working independently with minimal supervision. Candidate should also be flexible to work overtime as needed.

Key Responsibilities

• Completes core Records services including:

  • Label Review, validation, printing, and provision

  • Indexing material into RMS database

  • Location tracking

  • Onsite and offsite collection audits

  • Processing collections for transfers for departing attorneys and clients

  • Coordinate pickups and deliveries from offsite storage vendors

  • Labeling and auditing of files under Ethical Wall or Legal Hold

• Locating and retrieving files in response to requests from authorized users

• Generating ad hoc reports from the Records Management database

• Assisting with office moves and movement of files

• Performing other general administrative duties as assigned

• Monitoring and auditing access to physical and electronic confidential information

• Some filing is required, and this would include the ability to lift files, open filing cabinets, and bend or stand as necessary

Qualifications

Skills & Competencies

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

• Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation

• Strong problem-solving skills, takes initiative and uses good judgment, and has excellent follow-up skills

• Ability to work under pressure to meet strict deadlines, adapt to a fast-paced environment to achieve

  business goals and objectives

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented

• Recognize confidential, sensitive, and proprietary information and maintain confidentiality

• Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team

Education & Prior Experience

• High School Diploma

• College degree a plus

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required

• Exceptional computer skills with the ability to learn new software applications quickly

The expected pay range for this position is:

$20.00 per hour

Actual pay will be adjusted based on experience, location, and other job-related factors permitted by law.  Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program.  Additional voluntary programs include:  voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, voluntary critical illness and cancer insurance and pet insurance.  Commuter and Transit programs may also be available in certain markets.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.