The Program Manager provides comprehensive administrative and academic support to the Department of Physician Assistant Sciences at Meharry Medical College. Serving as a strategic partner, the Program Manager ensures the effective coordination of curriculum delivery, admissions processes, student progression, and compliance with accreditation and institutional standards. This role plays a critical part in translating the program’s vision into effective day-to-day operations, contributing significantly to the overall success and quality of the program.

Essential Functions:

Supervises the administrative aspects of assessments including, but not limited to:
Managing all administrative aspects of assessments including: question banking, exam assembly, faculty exam review, student exam review and proctoring
Collaborate with faculty to maintain an accurate and up-to-date curriculum map
Coordinate with faculty to support the ongoing analysis of student performance and performance predictors
Collaborates with the Student Progress and Promotion Committee
Assist with proctoring student examinations and remediation
Serve as recording secretary for assigned committee meeting:
Ensure all participants have a meeting agenda
Reminds attendees of meeting schedules
Attend meetings
Take, transcribe, and distribute minutes
Admissions Support
Works closely with the Admissions Director on tasks including, but not limited to:
The development and implementation of marketing and recruitment strategies
Responding to inquiries about application and enrollment processes
Accurately communicate admissions requirements to prospective students
Working with the Admissions Director to coordinate the admissions calendar, applicant tours, and admissions events
Updating CASPA as directed
Track and manage incoming application materials
Manage online inquires from prospective applicants
Program Operations
Supervises and coordinates the day-to-day administrative operations of the Physician Assistant Sciences Program on tasks including, but not limited to:
Serves as the central liaison among faculty, students, and institutional offices
Responds to request for information from faculty, staff, students, external agencies, and community partners
Ensures effective communication and collaboration within the department and with other institutional stakeholders
Plans, manages, and coordinates program events, including admissions, interviews, orientation, white coat, and advisory board meetings.
Develops and executes an onboarding process
Develops procedural training for faculty and staff
Accreditation
Assist with the program’s preparation of self-study reports and site visits as directed by the Program Director
Performs other related duties as assigned.

Knowledge, Skills and Abilities:

•   Excellent organizational skills and the ability to handle multiple tasks with deadlines
•   Excellent interpersonal skills and an ability to work both independently and as a team member
•   Excellent written and oral skills
•   Proficiency in Microsoft word, PowerPoint, Excel, SharePoint, and Outlook

Education and Experience:

• Bachelor’s degree required
• Master’s degree preferred

Environmental Conditions and Physical Demands

•   Usual office environment.
•   Manual dexterity
•   Visual and auditory acuity
•   Able to sit, stand or walk for extended periods of time