Security Operations Scheduler

Job Title & Description
The Security Operations Scheduler is responsible for ensuring the smooth and efficient coordination of staffing, payroll validation, billing, and financial reporting across the Area Business Unit (ABU). This role involves creating, maintaining, and validating Schedules for various sites, ensuring compliance with company policies, client agreements, and collective bargaining agreements. The Scheduler plays a critical role in operational efficiency by collaborating with Site Operations teams, Finance Operations, and other internal stakeholders to ensure accurate payroll, billing, and financial reporting. Schedule & Payroll Validation:
* Prepare & maintain the Master Schedules for sites in the Area Business Unit
(ABU)
* Prepare & validate weekly and/or bi-weekly schedules for sites in ABU
o Ensure alignment with Master Schedules
* Monitor the site operations teams' activity
o Ensuring schedules are accurately maintained in alignment with company
policy and applicable client and/or collective bargaining agreements.
* Audit daily shifts after the site operations teams have confirmed them.
o Bring forth any items that need to be addressed by the site operations
team.
o Provide guidance and direction in accordance with compliance Billing and Accounts Receivable:
* Collaborate with the Finance Operations to ensure deadlines are met
* Monitor accounts receivable and follow up on outstanding invoices
* Maintain invoice validation tool(s) submission with supporting documentation
required for billing cycle uploads
* Minimizing the company's exposure to bad debts
Financial Reporting and Analysis:

• Collaborate with Finance Operations to ensure accurate financial reporting.
•  Prepare TrackTik Reports for Site Leadership, if or as directed, for financial accountability
• Analyze payroll and billing costs and identify opportunities for cost savings

Compliance and Record-Keeping:
* Maintain compliance with federal, state, and local payroll and tax regulations
*  Keep accurate and up-to-date records of payroll and billing transactions
* Ensure confidentiality of sensitive information
*  Maintain appropriate employee database(s) with weekly updates based on HR Reports provided (i.e., New-Hires, Terminations, Billing Matrix info, etc.)
*  Track work, purchase, change orders, and other relevant service requests from customers, ensuring that the work performed is authorized and aligned with Master Schedules. Process Improvement:
* Continuously improve scheduling, payroll, and billing processes for efficiency and accuracy
*  Develop and implement process enhancements
* Stay updated on industry best practices and technologies
* Attend weekly meeting.

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Qualifications Minimum Experience: Associate (2-year) degree or equivalent experience in
Accounting, Finance, Human Resources, or related field Two years in scheduling, payroll processing, and/or billing Proficiency in any scheduling and payroll software, e.g., ADP, Paychex, Valiant, TrackTik, Win Team, etc.
Excellent organizational and time management skills
Strong attention to detail and ability to maintain a high level of accuracy
Excellent communication and interpersonal skills
Proficiency in Microsoft Office products with an emphasis on Excel.
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