Assistant Manager, Warehouse & Distribution

Essential Functions:
• Plan, procure, and control inventories of raw materials and packaging materials as per production requirements.
• Coordinate with the Purchase team to ensure timely availability and follow-ups for procurement.
• Work closely with the Quality Control department for timely release and availability of materials for production use.
• Prepare, review, and update departmental SOPs and ensure strict adherence during all warehouse activities.
• Train team members and contract manpower on SOPs, cGMP practices, and updated procedures.
• Oversee and ensure proper receipt, storage, and dispensing of materials in accordance with SOPs and MSDS guidelines.
• Ensure rejected materials are appropriately labeled, quarantined, and disposed of as per defined protocols.
• Verify and maintain the calibration status of all weighing balances and ensure accuracy as per schedule.
• Maintain and monitor temperature, humidity, and environmental conditions in storage and dispensing areas.
• Coordinate with Engineering for preventive maintenance of warehouse equipment and utilities.
• Ensure calibration of standard weights, balances, and instruments are completed before due dates.
• Enforce safety protocols within the warehouse and ensure all operations are conducted using appropriate PPE.
• Oversee receipt, storage, and issuance of engineering spares and miscellaneous items as per SOPs.
• Review and support qualification protocols and temperature mapping of warehouse areas with Engineering.
• Support the timely dispatch of finished goods to customers along with complete and accurate documentation.
• Ensure warehouse housekeeping, hygiene, pest control, and overall facility upkeep is consistently maintained.
• Prepare and submit periodic MIS reports related to inventory, consumption, and dispatch activities.
• Lead and close quality events such as change controls, deviations, and CAPAs within defined timelines.
• Represent the warehouse department during internal, external, and regulatory audits.
• Ensure readiness of documents, procedures, and compliance with audit expectations.

Additional Responsibilities:
• Participate in cross-functional planning meetings related to production, procurement, and dispatch.
• Support implementation of inventory control systems (e.g., FIFO, FEFO) and stock reconciliation activities.
• Initiate improvements in material handling processes to reduce time, cost, and errors.
• Assist in digitization initiatives and ERP/LIMS integration for warehouse operations.
• Coordinate for training programs and workshops to upgrade warehouse team skillsets.
• Conduct periodic risk assessments in warehouse operations and implement corrective actions.
• Monitor warehouse KPIs and drive continuous improvement initiatives.
• Coordinate with QA/QC for sampling, approval, and status labeling of materials.
• Support annual budgeting and stock audits by providing accurate consumption and inventory data.

 Qualifications
Education:
• B.Sc / M.Sc – Chemistry / Life Sciences – Preferred
• B.Pharm / M.Pharm – Preferred
• MBA – Supply Chain / Operations – Advantageous

Experience:
• 8 to 12 years of experience in warehouse operations, preferably in pharmaceutical/API manufacturing