Office Manager

The work we do matters!

Hiring Agency:

Supreme Court - Agency 5

Location:

Beatrice, NE

Hiring Rate:

$20.952

Job Posting:

JR2025-00017947 Office Manager (Open)

Applications No Longer Accepted On (If no date is displayed, job is posted as open until closed):

07-31-2025

Job Description:

The Judicial Branch is a state-funded Branch of Government that offers medical/dental/vision, $20,000 free basic life insurance, state-matched 156% retirement plan, 13 paid holidays, earned paid vacation and sick leave, and more.

This classification level is responsible for supervising administrative support staff and performing a broad range of work ranging from routine to specialized office/customer service for assigned district probation and court offices that have a relatively larger employee size i.e. Staffed more than thirty (30) full-time employees. Responsibilities may include coordinating administrative office procedures such as setting up files, maintaining assigned databases; training clerical and office support staff; implementing, and coordinating related administrative support services; preparing or reviewing a wide range of general correspondence and standard court documents; tracking office budgets and expenditures; providing customer services by answering phones and monitoring and ordering supplies.

 

Job Duties

1. Supervises office secretarial staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and making hiring, termination, and disciplinary recommendations.

2. Prepares correspondence to include court documents, presentence or predisposition investigations, enter information into the database, and maintain budget balances, submit monthly billing claims and bi-annual billing invoices.

3. Coordinates and maintains accounting support functions which includes maintaining accounts, tracking purchases, reviewing and approving purchase orders and invoices, monitoring travel expenses, and performing related duties.

4. Attends meetings and conferences as required; takes minutes; composes drafts, prepares and distributes agenda, schedules, and other materials.

5. Prepares, processes, and maintains operational records, reports and statistics.

6. Performs other duties of a similar nature or level.

The above classification responsibilities represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

The Judicial Branch values our employees as well as a supportive environment that strives to promote diversity, equity, inclusion and belonging. We recruit, hire, train and promote in all job qualifications at all levels without regard to race, religion, sex, age, national origin, disability, marital status, sexual orientation, or genetics. The Judicial Branch complies with Veterans Preference Laws.

 

Requirements / Qualifications:

Minimum Qualifications: Associate’s degree in related field; and 3 years of administrative support experience or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

All educational credits must be granted from an accredited institution approved by the U.S. Dept. of Education.

Home Office & Travel:

This position will be responsible for the oversight of all  support staff in this district which covers 10 counties. While the home office will be Beatrice, travel to other counties will be required regularly.

Knowledge:

• Supervisory principles;

• Customer service principles;

• Mathematical concepts;

• Data entry techniques;

• Grant applications;

• Modern office procedures and equipment;

• English language, grammar, and punctuation;

• Computers and related software applications.

Skills:

• Monitoring and evaluating subordinates;

• Delegating and prioritizing work;

• Maintaining records and files;

• Using proper English, grammar, punctuation, and spelling;

• Providing customer service;

• Performing mathematical calculations;

• Recording, verifying, reconciling, and reporting financial accounts;

• Implementing policies and procedures;

• Using a computer and related software applications;

• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

Physical Requirements:

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

 

Benefits

We offer a comprehensive package of pay, benefits, paid time off, retirement and professional development opportunities to help you get the most out of your career and life. Your paycheck is just part of your total compensation.

Check out all that the State of Nebraska has to offer! Benefit eligibility may vary by position, agency and employment status. For more information on benefits, please visit: https://statejobs.nebraska.gov/index.html#benefits

Equal Opportunity Statement

The State of Nebraska values our teammates as well as a supportive environment that strives to promote diversity, inclusion, and belonging. We recruit, hire, train, and promote in all job classifications and at all levels without regard to race, color, religion, sex. age, national origin, disability, marital status or genetics.

Current employees of the State of Nebraska should NOT apply on this external career. Instead go to Workday and access the Jobs Hub - Internal Apply app from your home landing page.