Design Project Administrator

Looking for an exciting new challenge?

The Administration team within the Major Projects Directorate of Transport Scotland is responsible for providing administrative support to three Design Teams regarding the design, assessment and promotion of a number of key infrastructure projects on the Motorway and Trunk Road Programme including the flagship A9 Dualling Programme, improvements to the A96 and the A83 Rest and be Thankful.   This B2 Project Administrator post will involve elements of policy, delivery and staff management.  You will prepare high quality Ministerial Correspondence, answers to Parliamentary Questions, Ministerial Submissions and Briefings and the like, including liaising closely with other Transport Scotland and Scottish Government teams including Private Office to provide a high quality service in accordance with corporate and statutory requirements.

Responsibilities

• Preparation of Ministerial Correspondence, Official Replies, Freedom of Information and Environmental Information Regulations Requests, Chief Executive replies, answers to Parliamentary Questions/First Minister Questions and speeches to the high standard expected by the Scottish Government and ensuring that responses are accurate, easy to read and issued within set timescales. 
• Providing advice and guidance to colleagues on Ministerial, Government and Parliamentary processes. 
• Liaise regularly with Project Managers within Project Delivery to maintain up-to-date knowledge of project progress and current issues to develop and update latest lines and briefs for correspondence. 
• Liaise with a wide range of internal and external stakeholders, including a range of business areas in Transport Scotland (including Transport Scotland Legal Advisors) and the Scottish Government, alongside Ministerial Private Offices.
• Direct line management responsibility including work allocation and prioritising work to ensure objectives are delivered for a combined team based in Glasgow.
• There may be a requirement to work closely with colleagues across the wider administration team to provide additional administrative support at peak times.

Success Profile

Technical / Professional Skills:

1. Delivery and Decision Making at Speed - Level P

You can find out more about the skills required here: ODP competency framework

Behaviours:

• Seeing the big picture - Level 3
• Leadership - Level 3
• Communicating and Influencing - Level 3 
• Managing a quality service - Level 3 

You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide - gov.scot

How to apply

Apply online, providing a CV and Supporting Statement of no more than 1500 words which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above. If invited for further assessment, this will consist of an interview and presentation. Assessments are scheduled for w/c 11th August however this may be subject to change. If you require any further information on the post please contact Michael Duguid - michael.duguid@transport.gov.scot   About Us Transport Scotland is the national transport agency, seeking to deliver a safe, efficient, cost-effective and sustainable transport system for the benefit of the people of Scotland. Transport Scotland is accountable to Parliament and the public through Scottish Ministers, with a budget of around £4 billion per year. Transport is a vital feature of the Scottish Government's focus on increasing sustainable economic growth, and transport investments and policies have major impacts on the economy, people, and the environment. 

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service, working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer. 

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules.

Working Pattern

Our standard hours are 35 hours per week.  We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for,  please contact us.

Location

This post is based in Glasgow with hybrid working in line with current Transport Scotland policies. You will be expected to be office based twice per week, pro rata.

Equality Statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.  

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website.

Read our Candidate Guide for further information on our recruitment and application processes.