General Administration

This role is for one of the Weekday's clients

Min Experience: 4 years

Location: Pune

JobType: full-time

The role involves overseeing and managing all aspects of general and office administration to ensure smooth, efficient, and cost-effective operations. The ideal candidate will be responsible for facilities management, vendor coordination, workplace safety, and administrative support to other departments.

Requirements

Key Responsibilities:

• Manage day-to-day administrative operations in line with departmental budgets and company objectives.
• Oversee complete office and facilities management for the Pune office, including repair and maintenance of premises and equipment.
• Continuously review and improve processes related to repairs, servicing, and office operations.
• Ensure workplace safety and office security protocols are strictly followed.
• Identify, onboard, and manage vendors for office supplies, equipment, and outsourced services.
• Conduct vendor evaluation, finalize agreements, manage renewals, and track No Due Certificates.
• Handle vendor invoice processing and issue purchase orders as per office requirements.
• Organize and manage corporate programs and events held within the office premises.
• Plan and implement office space expansion or relocation of goods, machinery, or equipment as needed.
• Manage petty cash and ensure timely reconciliation and reporting.
• Provide administrative support to IT and HR departments when required.
• Coordinate timely renewal of office insurance policies covering all fixed assets.
• Assist expatriates with FRRO registration, accommodation, vehicle arrangements, and other relocation needs.
• Handle Employee Health & Safety (EHS) compliance and operations for the Pune office.
• Manage logistics arrangements including booking of air, train, bus tickets, and car rentals.

Skills & Requirements:

• Proven experience in general administration and facilities management.
• Strong organizational and vendor management skills.
• Working knowledge of procurement, budgeting, and compliance.
• Good interpersonal and coordination abilities.
• Comfortable managing support functions across IT, HR, and EHS.