Project Officer/Scheduler

In this role, you would be responsible for managing and maintaining the schedule, including resource balancing and tracking milestone progress, as well as providing project support to the Contract Manager and Project Manager. You will support collation of reporting, minutes, risk and issue management, and other administrative project tasks. This role will also contribute to the delivery and maintenance of core domain documentation.

Reporting to the Project Manager, this is a pivotal role in providing strong administrative support to project teams and developing and maintaining schedules to measure and record progress of activities throughout the project lifecycle. Additionally, also responsible for liaising with key resources to ensure the success of projects.
You will join a leading international IT solution company that genuinely cares and values its people.
The position is full-time – Canberra-based.
A Baseline Security Clearance is needed - Australian Citizenship is a must.

Your key Responsibilities

Develop and maintain project schedules, ensuring timely achievement of milestones and deadlines.
Identify potential project schedule delays, reporting, escalating, and facilitating intervention consistent with contracted timeframes.
Prepare project documentation, including plans, progress reports, and meeting minutes.
Assist in project planning, resource allocation, and coordination with project managers and team members.
Support the project team with the development, implementation, monitoring, delivery, and evaluation of all aspects of the project, including program, project and risk reporting.
Support the documentation of project risks, assumptions, issues, dependencies, decisions, and delegation of actions.
Coordinate project meetings, handling scheduling, agenda preparation, minutes, and documenting outcomes.
General administrative support including invoicing, team meetings, diary management, etc.

The skills and experience we are looking for

Relevant qualifications in Project Management and/or experience in project management methodologies (Agile, Prince2, PMBOK).
Relevant tertiary qualifications, such as a diploma or better, are highly desirable.
Proven high-level organisational and time management skills, and the ability to manage competing priorities and effectively deliver timely, accurate and high-quality work.
Successful track record in implementing and managing contract scheduling.
Strong organisational skills, analytical thinking, and problem-solving.
Customer-focused with strong relationship and interpersonal skills.
Well-developed written and verbal communication skills.
Advanced proficiency in project scheduling software such as MS Project and other Office supporting software, including Microsoft Word and Excel.
Previous experience supporting projects in a government or Defence organisation is highly regarded.

Baseline Security Clearance

To work within our Defence business unit you must hold (or be able to obtain) and maintain a Defence Baseline security clearance. Please check your eligibility and read further on the clearance process at https://www.defence.gov.au/security/clearances. 

About Systematic
Systematic is a fast-growing international software company with more than 1200 employees across 15 offices in 13 countries. We develop and support software solutions making it simpler for the users to make critical decisions. Our goal is simple: To improve the world with exceptional software.

Our Defence business delivers C4I software and military interoperability solutions to militaries worldwide, helping users in more than 50 countries make decisions in critical situations. People matter to us.

Systematic offers

We believe in building mutually beneficial long-term relationships both with our clients and employees. Benefits include:

Attractive remuneration.
Modern office
Generous training and development including access to education assistance.
Monthly health insurance allowance.
Life and income protection insurance (capped).
Employee Assistance Program (EAP) for you and your family.
Two weeks paid Defence Reservist leave.

The successful applicant will be required to undergo background checks, including qualifications and police checks.

How to Apply
Please submit your cover letter and CV outlining your qualifications and experience by pressing "Apply Now".

We look forward to receiving your application!

Since we wrote our first line of code in 1985, privately owned Systematic A/S has grown to an international software house with more than 1.200 employees representing 27 different nationalities working at offices in 11 countries and with customers all over the world. Our goal is simple: To improve the world with exceptional software. We deliver software and system solutions for customers within the public sector, the health sector, the defence sector, the police, the financial sector and the service sector, and we have more than one million users worldwide. We work on a foundation of trust, where we have freedom and responsibility to make decisions in our daily lives. We are dedicated to making a difference, and dare to challenge technology, each other and ourselves. As a new employee at Systematic, you will be welcomed by helpful colleagues, and you can look forward to both a mentor scheme and all the support you need. Together, we can develop and fulfil your potential and make Systematic even better.