Department:

Location:

Belknap Campus

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R107109

Minimum Requirements:

High School Diploma/GED with two (2) years of related experience or an equivalent combination of education and experience. (Grade 2 Hourly)

Position Description:

The University of Louisville Office of Admissions is seeking a Department Coordinator II. This position will report directly to the Associate Director of Admissions, as a critical part of the admissions team. The Department Coordinator will manage each stage of the publication process, from creating and facilitating print orders—to delivery and management of print inventory. This role also helps update the admissions website, supervises student assistants, and provides support for all members of the admissions communication team.

Essential Duties and Responsibilities

Manage relationship with Canon print and mail:

Serve as front-line point person, submit all admissions print requests
Lead bi-weekly meetings with Canon print and mail
Serve as liaison between admissions designers and Canon print and mail
Follow print projects from development to completion – facilitate approval of all proofs and coordinate all deliveries
Complete all follow-up billing
Track communication interaction codes for printed mailings

Coordinate publication request process and ensure all requests are completed in a timely manner:

Ensure all orders are shipped to regional team in a timely manner
Manage and evaluate internal publication request form
Mange follow-up billing
Create & maintain student instruction guide

Assist with management of admissions web content:

Manage all admissions photos in Brand Center
Make regular updates to the admissions directory
Coordinate find your counselor updates with enrollment systems team

Maintain publication inventory:

Track all printed pieces, envelopes, letterhead
Monitor inventory numbers and re-order when needed
Assist with swag inventory when needed

Update and maintain all statistics:

Work with IR and maintain annual master list to ensure stats are updated/consistent
Provide annual edits to communication materials

Monitor all text campaigns in Slate – respond to all requests in a timely manner or forward to appropriate staff members.

Supervise student assistants. Assign duties, monitor hours.

Preferred Qualifications

Background in marketing, writing and communications
Strong interpersonal and written communications skills
Experience with Adobe Creative Suite
Experience in web content management
Experience in CRM

Competencies

Project Management
Flexible
Organized
Interpersonal
Teamwork

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.