OVERVIEW: The Midcoast Office Administrator is responsible for ensuring the smooth operation of daily office activities and supporting the overall efficiency of the Midcoast team. This role involves a combination of administrative, organizational, and communication tasks to support staff, leadership, and clients. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.

KEY RESPONSIBILITIES:

Perform general office duties: maintain files and records, manage correspondence, coordinate meetings, take minutes, and arrange travel.
Maintain team calendars, schedule appointments, and coordinate conferences and meetings.
Address and resolve customer concerns promptly, maintaining a professional and knowledgeable image in all interactions.
Represent the company professionally in all internal and external communications.
Support new vendor setup and coordinate new hire onboarding activities.
Organize and process payroll documents for temporary/agency staff.
Process Workers’ Compensation documentation as needed.
Maintain training records and track completion in the internal database.
Prepare requisitions, purchase orders, reports, and other routine documents.
Submit, review, and file Accounts Payable and Receivable documents.
Assist in the bid process, including bid package preparation and submission.
Maintain inventory records for company-owned assets.
Communicate with federal and tag offices regarding title and registration issues.
Coordinate employee housing for off-site projects and support company events.
Prepare and assemble month-end reporting binders and assist with Excel-based financial reports.
Perform additional duties as assigned.

KEY RESULT AREAS:

Tasks and responsibilities are completed accurately, in compliance with company standards.

*MarineMax and its subsidiaries uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.