Administrative Assistant II - Ophthalmology, Santa Monica

General Information

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Work Location: Santa Monica, USA Onsite or Remote Fully On-Site Work Schedule Monday-Friday 8am-5pm Posted Date 07/01/2025 Salary Range: $25.6 - 36.33 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 25408

Primary Duties and Responsibilities

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We are seeking a proactive and customer-focused Administrative Assistant to join our Ophthalmology multi-specialty clinic in Santa Monica. This position plays a vital role in ensuring smooth insurance authorization processes and supporting our heavy call volume. Responsibilities include, but are not limited to:

• Obtain authorizations and required documentation prior to appointments
• Answer high volume of phone calls and assist with patient inquiries
• Register patients and verify insurance coverage and eligibility
• Collect patient payments and perform encounter registration in EMR systems
• Obtain and upload outside records and referrals as needed
• Provide front desk support

Salary Range: $26.42-37.49 Hourly

Job Qualifications

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Required

• Minimum of 2 years working in a medical office.
• Familiarity with current patient billing practices and governmental programs to ensure reimbursement.
• Experience scheduling patient appointments in computerized appointment scheduling system.
• Excellent interpersonal skills which promote pleasant and effective communication with patients, staff and doctors.
• Excellent organizational skills and ability to maintain records in a clear and orderly manner at the direction of the Office Manager.
• Working knowledge of medical terminology and diseases, as it applies to the eye.
• Sufficient computer keyboard skills to perform appointment scheduling, encountering, emailing, and other related computer tasks.
• Ability to prioritize tasks in a systematic manner to maximize efficiency.
• Ability to work with frequent interruptions and to complete assignments in a timely manner.
• Ability to work independently with minimal supervision.
• Ability to multitask effectively.
• Flexibility and adaptability given the dynamic nature of medicine and departmental needs.
• The ability to interact calmly and effectively with providers, staff, as well as patients with difficult personalities.

 

Preferred

• Two years’ experience working in a medical teaching institution.
• Two years’ experience in ophthalmology practice setting.

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.