Location: Denver,Colorado,United States

IMI plc

We are a global specialist engineering company that creates breakthrough solutions. We are curious and like to solve problems, partnering with our customers to solve the demands of today and prepare for the challenges of tomorrow. We embrace innovation and care about outcomes that are good for business, everyday life and making a better world – creating lasting impact for everyone.

We design, build and service highly engineered products in fluid and motion control applications. We focus on five market sectors: Industrial Automation, Process Automation, Climate Control, Life Science, and Transport.

Our partnership approach breaks through problems and reduces complexity. We don’t invent in isolation – we collaborate with our customers. We listen closely and we think differently, creating space for diverse minds to innovate. We are working together to make businesses safer, more sustainable and more productive.

Role Overview:

The Payroll Specialist III is responsible for the daily activities of corporate multi-state, multi-organization payroll operations to ensure employee pay and HRIS systems data are current and accurate, processes and controls are effective and efficient, and legal and regulatory compliance is maintained.

Essential Functions and Responsibilities:

Delivers timely and accurate bi-weekly payrolls for their IMI assigned businesses.
Ensures accurate computation, compilation, preparation, and reconciliation, and accuracy of employee pay, deductions, and withholdings.
Monitors the payroll box for requested changes from Human Resources. Makes the correct entries to the HRIS system including new hires, terminations, promotions, retro pay, reimbursements, etc. or makes correcting entries on a spreadsheet that will be uploaded to the payroll system.
Complete state-required reporting (Washington L&I) and ensure taxes are properly paid.
Responsible for monitoring Smart Compliance and taking actions or enlisting others to assist with correcting any issues related to garnishments and tax notices.
Acts as a Security Admin for the ADP Workforce Now system and is responsible for setting up administrative users.
Plans and completes yearly off-cycle payrolls for annual bonuses, stock options, and manual checks.
Maintains accuracy of data in the HRIS system
Assists in capturing accurate time worked for non-exempt and exception time for exempt employees, as well as accurate tracking of time off and attendance in the timekeeping system.
Ensures that all employee benefits, including medical, 401(k), health savings accounts, flexible spending accounts, and paid time off, are accurately reflected in the payroll system.
Delivers a monthly report comparing state tax fields to the primary home address and identifies issues.
Completes the annual scrub of employees who are claiming to be tax exempt and follows the notification process.
Acts as the next level review for payroll escalated issues before the Payroll Team Lead or Sr. Manager of Payroll becomes involved.
Reviews and resolves issues that occur in the ADP and Time and Attendance systems. Escalates to Payroll Team Lead when necessary.
Liaises with all IMI Divisions to obtain timely and accurate payroll information.
Prepares documentation for annual, quarterly filings such as EEO-1 compliance, and pay transparency filings for California and Illinois.
Prepares and or updates process documentation on an ongoing basis to optimize efficiencies.
Attends educational classes/seminars as assigned.
Participates in policy and standard operating process development.
Ensures that the incoming payroll-related mail is opened and circulated to the correct department. Mail that requires payroll action should be scanned in to be processed. Upload garnishments to the garnishment team in Smart Compliance. Gather questions for ADP, such as unexplained withholding communications.
Be proficient in Smart Compliance to be able to: resolve tax filing issues, stop payment on a paycheck, set up tax jurisdictions, upload agency notices, view tax records, pull invoices for finance, manage onboarding, etc.
Other duties as assigned.

Qualifications
Education and Experience

High school diploma or GED required.
At least 5 years of multi-state payroll experience in a medium to large-sized company, preferably in a manufacturing environment

Skills and Competencies

In-depth knowledge of payroll: methods, procedures, controls, laws, and regulations
Possess critical thinking skills.
Self-motivated and proactive in studying, attending seminars, and staying current with payroll changes.
Capable of working as a member of a team and operating independently
Ability to effectively manage multiple tasks simultaneously and be extremely detail oriented.
High level of integrity and the demonstrated ability to handle sensitive and confidential information professionally.
Ability to work in a fast-paced, deadline-critical environment.

Computers and Technology

Proficient with MS Office Suite (Word, Excel, PowerPoint & Outlook)
Expert working knowledge of payroll and timekeeping systems.

Certifications

Fundamentals of Payroll Certification (FPC) through Payroll Org (optional)
Certified Payroll Practitioner (CPP) through Payroll Org (optional)

Pay range: $35 - $37/hour

Within this range, individual pay is determined based on skills, experience, and qualifications relative to the job requirements. Base pay information is aligned with market location and may be subject to prevailing wage laws, if applicable.

What IMI Can Offer You

At IMI, one of our top priorities is to create an inclusive culture of health. We strive to remove barriers to care (whether that be physical or financial) and in doing so, we offer choice for all your health and wellbeing needs.

See below for a general overview of our amazing perks and benefits:

Multiple health plans to choose from: HMO, PPO, and High Deductible Health Plans with a low-cost share
Best-in-class 401K plan with zero vesting and up to 6% contribution matching
14-week maternity leave at full pay (Adoption benefits are equivalent)
4-week paternity leave at full pay (Adoption benefits are equivalent)
Employee Resource Groups that offer community and support, like our Pride Network and Network of Women groups
PTO, encompassing inclusive holidays
Career Development opportunities (IMI’s ‘Catalyst’ Program)
Employer contribution for Health Savings Account, and in many cases free virtual telemedicine, and teletherapy.
Mental Health and wellness programs to support you and your family
Full suite of voluntary benefits to tap into, including but not limited to: Critical illness insurance, hospital indemnity, legal insurance, identity theft protection, and pet insurance or home & auto insurance through our discount advantage platform
Short & long-term disability as well as basic life insurance at 2x your basic salary at no cost to the employee
Free financial advisors, webinars, and classes through Charles Schwab
Annual Employee Stock Purchase Plan with option to purchase IMI shares at a reduced employee only price - no opportunity to lose, only to profit or refund your investment 100%

**Benefits plans change year over year, but we have guiding principles in place to ensure our employees have the tools and resources available to stay connected and up to date**

Health & Safety

The physical demands described within the Key Duties & Responsibilities section of this job description are required to perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. Please contact your local HR representative to discuss the specific Work Conditions and Physical Requirements of this role.

Health, Safety, and Environmental Duties – At IMI we are all personally committed to protecting our people, minimizing our impact to the environment, the communities we operate in and our company. All members of our workforce have the duty to ensure the health, safety and welfare of themselves, others, and the environment. Every employee is expected to follow all HSE operating procedures, also to challenge any observed behaviors or unsafe acts.

Code of Ethics

IMI requires the highest standard of ethics in all business dealings, particularly with customers, suppliers, advisors, employees, and the authorities. In accordance with the IMI Way: Our Code of Responsible Business.

Changes to This Job Description

IMI may amend this job description in whole or part at any time.

By submitting your application, you consent to the processing of your personal data in line with IMI’s policies. For information about how IMI processes candidates’ data, please see the Candidate Privacy Notice at www.imiplc.com/candidate-privacy-notice, available in multiple local languages.

IMI is an equal opportunity employer. Qualified applicants will be considered without regard to age, race, creed, color, national origin, ancestry, marital status, affectional or sexual orientation, gender identity or expression, disability, nationality, sex, or veteran status.

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