Administrative Coordinator (ZR_24023_JOB)

This is a remote position.

Schedule:

• Monday to Friday, 8:30 AM – 5:30 PM New York time (1-hour unpaid break)
  

• Manage billing operations within CCH Axcess, including invoice generation and review.
  
• Prepare Accounts Receivable (AR) and realization reports for internal management.
  
•  Maintain and update client information and issue invoices in QuickBooks Online (QBO).
  
• Monitor employee time entries to ensure accuracy and completeness.
  
• Set up and maintain project templates and initiate new projects in CCH Workstream.
  
• Assist in tracking billable hours and generating work-in-progress (WIP) reports.
  
• Collaborate with team leads to identify and resolve time or billing discrepancies.
  
• Support general administrative duties related to client billing and accounting workflows.
  

• 2+ years of experience in a similar role, preferably in a professional services or accounting firm.
  
• Proficiency with CCH Axcess, QuickBooks Online, and CCH Workstream highly preferred.
  
• Strong organizational and time management skills.
  
• Excellent attention to detail and analytical abilities.
  
• Ability to work independently and collaboratively with cross-functional teams.
  
• Strong verbal and written communication skills.
  

• Familiarity with professional services billing models (hourly, fixed-fee, retainers).
  
• Experience preparing and analyzing AR and realization reports.
  
• Knowledge of timekeeping and project management tools.
  

Independent Contractor Perks

• Permanent work-from-home
  
• Immediate hiring
  
• Steady freelance job