Program Specialist, Board of Directors Affairs

The Board of Directors Affairs Program Specialist will support the daily operations, programmatic initiatives, administrative logistics, and events and activities related to board of directors programs and projects. This role requires networking and collaboration with leadership and stakeholders to ensure alignment with program mission, goals, and objectives. The Board of Directors Affairs Program Specialist will plan and execute logistics for board activities and projects, including meeting logistics, reporting, and facilitating the committee appointments process. The Board of Directors Affairs Program Specialist will assist with initiatives to promote board leadership strategies; and develop and maintain positive relationships with internal and external stakeholders.

Note: This position is considered Hybrid and will need to commute to ACOG's office located in Washington, D.C.

Duties/ Responsibilities:

• Provide administrative support including but not limited to transcribing, proofreading, finalizing and distributing correspondence and meeting minutes; maintaining files for multiple projects; maintaining board and committee policies and procedures.
• Maintain working knowledge of board governance resources, guidelines, training materials, and update new resources as needed with input from leadership.
• Participate in the development and execution of board activities. Help prepare materials for board meetings, task forces and workgroups, committee applications, and reports and collaborate with leadership on new and current project deliverables.
• Coordinate logistics and planning for work group, committees, and other meetings and events. Provide all required documents and information to ACOG Meetings Oversee hotel contract acquisition, meeting notices and roster development, and create and distribute electronic agenda materials.
• On-going review and updates to rosters and meeting charts, and other materials. Prepare materials for review and distribution. Schedule in-person and virtual meetings as necessary and develop agendas for meetings.
• Evaluate current standard operating procedures (SOP) for committee appointments, researching platform issues and recommending administrative strategies or changes.
• Support management of the departmental platforms: Volunteer Me, Wrike, BoardEffect platform and in NetForum association management Serve as liaison with IT and platform developers.
• Assist in the development and editing of promotion plans, website content and other materials, in collaboration with leadership and appropriate ACOG teams.
• Manage and maintain up to date content on leadership and governance webpage(s) keeping the content current and consistent with ACOG Ensure web links are accurate and develop new content as needed.
• Perform other duties assigned.

Required Skills/ Abilities:

• Strong written and oral communication skills.
• Strong proficiency with Windows, MS Office applications, and Adobe Acrobat.
• Experience with website maintenance and committee and board related platforms.
• Ability to treat sensitive/confidential information with appropriate discretion.
• Ability to work with others, to meet deadlines and to handle a diverse workload.
• Demonstrated ability to set own priorities and follow through on assignments.
• Demonstrate good judgment and attention to detail.
• Flexibility to work on several projects at once.
• Ability to relate well to a variety of people.

Education and Experience:

• Bachelor’s degree and/or work equivalent.
• 2-3 years office/association experience with project management-related activities.