Executive Assistant

Job Description

Opportunity at a Glance

This Executive Assistant opportunity is ideal for a highly organized, proactive, and seasoned professional who thrives in a fast-paced environment and enjoys serving as a true partner to executive leadership. Supporting two VP-level leaders, this individual will play a critical role in helping executives operate efficiently by managing complex calendars, coordinating travel, anticipating needs, handling confidential information, and navigating shifting priorities with professionalism and composure.  

We are seeking someone who can serve as a trusted partner who takes initiative, solves problems thoughtfully, and consistently looks for ways to improve their executives’ day-to-day experience.  

Beyond the role itself, this is an exciting opportunity to join a collaborative and supportive culture at Covista. The successful candidate will become part of a strong Executive Assistant community of approximately 150 EAs across the organization who share best practices, resources, and ongoing support. This role offers meaningful exposure to senior leadership, the ability to make a visible impact, and the opportunity to work alongside highly respected executives and colleagues in a dynamic environment.

Responsibilities

• Anticipate the needs and use discretion when setting priorities to keep the leader updated and aware of meetings, agendas, travel, upcoming events, incoming emails and letters, situations relating to the administrative office, campuses, employees and visitors.  
• Manages the leader’s calendar and contact database to schedule meetings, make travel arrangements (airline, car service, rental car, hotel, etc.), order office supplies/equipment, prepare expense statements, reserve and prepare facilities and catering.
• Act as a liaison between the leader and employees, clients and all external contacts, by utilizing good judgment in determining when to act independently and when to refer matters for further attention.
• Handle a wide variety of complex situations and time conflicts involving the business/administrative functions of the office and is responsible for confidential and time sensitive material on a regular basis.
• Maintains accurate records and files; develops and maintains filing systems to include electronic and hard copy, computer diskette and network systems; ensures filings are in proper format and filed in a timely manner; supplies information upon request.
• Assist in preparing the budget and tracking expenses
• Organize large meetings which may include multiple departments of the organization  
• Offer support and assistance to other departments and employees as needed for special projects and/or events.  
• Provide CEO of Covista and his office, documents and information as requested.  
• Daily light housekeeping of the leader’s office.
• Completes other duties as assigned.
• Performs other duties as assigned  
• Complies with all policies and standards

Qualifications

• Bachelor's Degree required but may substitute a combination of education and experience.  
• 8 years of experience as executive assistant supporting executive leaders required.
• Microsoft Word, Excel, PowerPoint, Outlook and other Microsoft applications; Meeting note taking.
• Excellent organizational, oral and written communication skills
• Ability to multi-task, work independently and as a team member.
• Ability to maintain composure when working under pressure.
• Attention to detail.
• Ability to use good judgment and discretion daily as well as when presented with confidential information.

Additional Information

In support of the pay transparency laws enacted across the country, the expected salary range for this position is between $20.51 and $37.18. Actual pay will be adjusted based on job-related factors permitted by law, such as experience and training; geographic location; licensure and certifications; market factors; departmental budgets; and responsibility. Our Talent Acquisition Team will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements. The position qualifies for the below benefits.

Covista offers a robust suite of benefits including:

 

• Health, dental, vision, life and disability insurance
• 401k Retirement Program + 6% employer match
• 15 Days of Paid Vacation Days each Calendar Year
• 12 Paid Holidays + 2 floating holidays
  
  For more information related to our benefits please visit:  https://careers.covista.com/benefits

 

 

Equal Opportunity – Minority / Female / Disability / V / Gender Identity / Sexual Orientation